Start with the job that takes up the most time.

Members and roster

"Our member list lives in a spreadsheet only one person understands."

• Import the CSV or Excel file you already have
• Members update their own details in the portal
• Custom fields for whatever your club tracks (Basic)
• Email invitations put members straight onto the roster
• A public join form
• Auto-approve join requests (Plus)
• Printable PDF roster (Basic)
• Member map (Plus)

Dues and money

"I spend evenings matching payment-app notes to names."

• Members pay online, and the roster marks them paid
• Automatic reminders for unpaid dues
• Payment history on every member record
• Spreadsheet exports for the treasurer's report

Events and calendar

"I never know who's coming until they walk in the door."

• RSVPs on every plan, with guest caps and waitlists (Basic)
• Sign-up slots for who's bringing what
• Automatic reminders for people who haven't answered
• Recurring events on a shared club calendar
• Members add events to their own calendars
• Check people in at the door and see attendance at a glance (Basic)

Reaching everyone

"Half the club is on the group chat. The other half isn't."

• Email everyone, a group, or one committee
• Groups by hand on every plan, or by rule ("all unpaid members") (Plus)
• Schedule messages ahead of time (Plus)
• See who got each message
• Text messages for day-of news, from your club's own number (Basic)

Your club website

"Our website is a Facebook page nobody updates."

• A members-only website builder on every plan
• A public website anyone can visit (Basic)
• A public calendar anyone can see (Basic)
• Your club's colors and logo
• Your own domain (Plus)

Newsletters

"The newsletter is a chore."

• The newsletter drafts itself from your calendar and roster
• You edit it, then send it to everyone at once
• Past issues archived on your club site

Running the club

"Every officer change, we start over from a shoebox."

• Positions for president, treasurer, secretary, chairs
• Unlimited officer sign-ins on every plan
• A club history that records every change
• Bylaws and documents in one library
• Download your records as spreadsheets any time. They belong to the club
• Support from the LongTable team (Basic)
• Officer positions: add the next officer, and the access that comes with the position moves to them
• Download the whole club in one archive (Plus)

Files and documents

"Who owns the budget spreadsheet? And what was the shared password for the club's drive?"

Keep the club's files in one place that belongs to the club. Access to each folder follows a role, an officer position, or a group, so the next treasurer opens the treasurer's files on their first day. Your club can also turn on its own Google shared drive for Docs, Sheets, and Slides. Members don't need a Google account.

• Folders and uploads for bylaws, minutes, and forms
• Decide who can view or change each folder, by role, officer position, or group
• Add the next officer to a position, and the files that come with it move to them
• Turn on your club's own Google shared drive for Docs, Sheets, and Slides
• Preview, search, and download several files at once
• Replace a file and every link to it keeps working
• Share chosen documents on your public website (Basic)

The assistant

"I don't have time to learn another tool."

Tell the assistant what you need in plain words. It sets the job up in LongTable and waits for your go-ahead before saving anything. The example shows it handling three sample requests.

• Sets up events, with RSVPs, caps, and slots included
• Finds who hasn't paid and drafts the reminder
• Writes the newsletter from your club's calendar
• Imports your member spreadsheet and shows you the result to check
• Every action lands in the club history
• Nothing sends until you say so

• Included on every plan
• paid plans get a multiple of the Free plan's allowance

Bring your own AI

"I already use Claude for everything. Can it just do this too?"

Yes. Connect Claude, ChatGPT, or another AI assistant to your club's LongTable and ask it for the same jobs the built-in assistant does. Look up who hasn't paid, set up the potluck, or draft the newsletter. It works from the AI account you already have, on every plan.

• Works with Claude, ChatGPT, and any assistant that supports MCP
• Every change it makes lands in the club history, same as any officer
• Turn it off any time; nothing else about your club changes

What's MCP? Model Context Protocol, an open standard that lets an AI assistant connect to other software. LongTable runs an MCP server for your club, and you add it to your assistant's connections.

• Optional and included on every plan
• the built-in assistant above needs no setup at all